Grade of Incomplete

Grade of Incomplete

A. Criteria:

1. The student should discuss if the nature of the course may allow for a potential Grade of Incomplete with the dean of the college or faculty member facilitating the course. Examples of courses that might not be eligible to receive an Incomplete include lab courses, performance courses, or other courses that require specialized materials, equipment, or a high level of interaction.

2. The student will electronically submit the Grade of Incomplete Request Form to the Dean of Students and attach relevant documentation of the extenuating circumstance that prevents them from satisfying the course requirements and learning outcomes of that particular course. Extenuating circumstances are unplanned, unexpected, and out of the student's control.

3. The student must request a Grade of Incomplete before the final grade is rendered in the course. A Grade of Incomplete will not be granted retroactively.

B. Application process:

1. The student will have the option of applying for a Grade of Incomplete in one or more courses.

2. The student will electronically submit the Grade of Incomplete Request Form to the Dean of Students office ([email protected]) and attach documentation of the specific extenuating circumstance that prevents them from satisfying the course requirements and learning outcomes of that particular course.

3. The Office of the Dean of Students will review the submitted documentation related to the extenuating circumstance and, if the extenuating circumstance is validated, will email an Extenuating Circumstances Review Letter as well as the Grade of Incomplete Agreement to the student and the faculty member to finalize. If the extenuating circumstance cannot be validated, the student will receive notification of that decision as well.

Verification of an extenuating circumstance does not guarantee that a Grade of Incomplete will be granted. The faculty member of the course makes the final determination.

4. The student will provide the faculty member with the Grade of Incomplete Agreement they received so that the faculty member may review and make a final determination on approval. If approved, the professor and student will complete the Grade of Incomplete Agreement, which will articulate, including but not limited to, all coursework still eligible for submission and the deadline for this material to be submitted (not to exceed one year beyond the original term final grade due date), and the method of submission (email, file upload to Canvas, etc).

Previously submitted work cannot be re-submitted and re-graded. Additionally, any missing work or assignments due before the date of the extenuating circumstance validated cannot be completed.

5. After the student agrees to the terms of the agreement and both parties sign it, the student will then provide the Office of the Registrar with the completed and signed Grade of Incomplete Agreement ([email protected]).

All requests for a Grade of Incomplete must be fully completed and submitted to the Office of the Registrar by 5:00 p.m. on the day final grades are due for that class. A Grade of Incomplete will not be granted retroactively.

6. The Grade of Incomplete is official, and the agreement is binding upon submission to the Office of the Registrar. A copy of the fully completed agreement will be given to the student; the professor will keep one copy, and the original will be placed in the student's file.

If all conditions in the Grade of Incomplete Agreement are not met by the assigned date, the grade of "I" will translate to the grade the student earned for the work submitted. All work not submitted by the agreed-to deadline will be awarded zero points and will be included in the final grade calculation.

C. Forms/documents required:

Grade of Incomplete Request Form
1. After initial discussion with the faculty member, students must complete the Grade of Incomplete Request Form.

2. The Grade of Incomplete Request Form must include attachments related to the documentation of the extenuating circumstance for review. Failure to submit documentation specific to the extenuating circumstance will render the application invalid.

Extenuating Circumstance Review Letter
1. A letter indicating the outcome of the review of the extenuating circumstance and documentation by the Office of the Dean of Students is sent to the student. Verification of an extenuating circumstances does not guarantee that an Incomplete will be granted. The faculty member makes the final determination and will inform the student if the request cannot be granted.

Grade of Incomplete Agreement
1. The Grade of Incomplete Agreement is provided by the student to the faculty member for determination of approval for a Grade for Incomplete.

2. The Grade of Incomplete Agreement document is binding and will contain the specific assignments that are to be completed, due date for all material (not to exceed one year beyond the original term final grade due date), and will state what the final course grade would be if the student does not complete the requirements. All work not submitted by the agreed-to deadline will be awarded zero points and will be included in the final grade calculation.