Solicitations

Purpose

The purpose of this Solicitations Policy (“Policy”) is to establish the University’s intent to have a work and academic environment that is free from commercial solicitations for the sale or purchase of goods or services that are neither officially recognized by, nor affiliated with, the mission of the University.

Policy

In order to avoid disruption in the workplace and in the academic setting, Lynn University has developed rules regarding the solicitation of products or services, distribution of literature or information, and collection of monies on University property in person or by means of its systems, supplies, services, and equipment including telephones, voice mail, e-mail, computer systems, FAX, interoffice mail, and bulletin boards.

1. Fund-raising activities may not conflict with Lynn University’s own efforts to raise funds for the institution as a whole. Soliciting alumni, business, industry, government, foundations, students, employees, or donors and prospects is strictly prohibited except with written approval from the Office of Development and Alumni Affairs or the President.

2. Individuals not employed by Lynn University or not currently enrolled as students are prohibited from any form of solicitation or distribution of literature on University property at any time in any manner unless granted specific authorization by the Vice President for Business and Finance. This includes, but it not limited to “Guerilla” marketing for non-approved vendors by college employees and students.

3. Bulletin boards may not be used to distribute any commercial solicitation materials for the purpose of advertising, promoting, or drawing attention to off-campus commercial events that have not been recognized by the University unless otherwise approved by an appropriate University department.

4. Products being sold must be of good quality and from a reputable firm as determined by the Vice President for Business and Finance.

5. Potentially hazardous or dangerous items, as determined by the Vice President for Business and Finance, may not be sold.

This Policy is not intended to infringe on the rights of members of the University as individuals to freely express and exchange views and to associate with others. Rather, the Policy is intended to ensure the continuity of University work and operations; to avoid the misuse of University facilities or resources in ways which would impair its nonprofit, independent, and nonpolitical status; and to preserve both the fact and the appearance of the University’s impartiality. See also the University’s Political Activities Policy.

Definitions

University Property—Buildings, grounds, and land that are owned by Lynn University or controlled by the University.

Commercial Solicitation—Peddling or otherwise selling, purchasing, or offering goods and services for sale or purchase, distributing advertising materials, circulars or product samples, or engaging in any other conduct relating to any outside business interests or for profit or personal economic benefit on University property or using University resources.

Procedures / Guidelines

I. Solicitations by Lynn University Community Members

Employees: Employees are expected to adhere to the University’s Solicitation, Distribution and Use of Bulletin Boards Policy.

Students: The Office of Development and Alumni Affairs must approve any solicitation by a student or registered student club/organization in advance. Please refer to the University’s Student Participation in University Fundraising Policy for additional information. Individual students may not engage in solicitation for personal profit on Lynn University property in person or by means of its systems, supplies, services, and equipment including telephones, voice mail, e-mail, computer systems, FAX, interoffice mail, and bulletin boards. Moreover, no student or student organization may serve as the agent or representative of any off-campus agency for the purpose of selling or promoting the sale of goods or services on the Lynn University campus unless the Vice President for Student Affairs gives advance approval.

Solicitation in the residence halls is strictly prohibited. Please see Residence Life’s Sales, Solicitation, and Canvassing Policy for additional information.

II. Solicitations by Non-Lynn University Community Members

Solicitation or distribution of literature on Lynn University property at any time and in any manner is prohibited by non-members of the Lynn University community unless explicit written permission is granted by the Vice President for Business and Finance.

To learn more about this policy or the supporting procedures, please contact Finance.

Policy updated on: Oct. 24, 2018