Recording individuals on campus


The purpose of this Recording Individuals on Campus Policy (“Policy”) is to protect the University’s confidential business information and the personal protected information of its students, customers and employees, as well as to respect the privacy expectations of Lynn University employees, students, customers, and guests.


It is a violation of Lynn University policy to record conversations with a recording device or other audio or video recording-capable device (including a mobile telephone) unless all parties to the conversation give their consent (with the exception of 911 calls, which may be automatically recorded).

Violation of this Policy may result in disciplinary action, up to and including immediate termination.

Note: This policy is not intended in any way to inhibit employees from engaging in legally protected concerted activity. In addition, this Policy does not apply to security camera recordings or recordings of authorized faculty lectures and University-sponsored lectures, performances or competitions.


Confidential Business Information—any information, including Directory Information, PII, and Student and Employee Financial Information that can be linked to any individual, including but not limited to, students, faculty, staff, patients, or contractors. Confidential Business Information and all applications storing and transmitting such data, regardless of the media on which they reside, are valuable assets, which the University has an obligation to manage, secure, and protect.

Directory Information: means information contained in an education record of a student that would not generally be considered harmful or an invasion of privacy if disclosed. The University designates the following categories of student information as public, or directory information: a student’s name, address, telephone listing, date and place of birth, major field of study, participation in officially recognized activities and sports, weight and height of members of athletic teams, dates of attendance, degrees and awards received, the most recent educational agency or institution attended, electronic mail addresses and photographs. It also states that directory information does not include a student’s social security number or student identification number. “Directory information” however does include, student identification numbers or user identification when such identifiers cannot be used to gain access to education records unless used in conjunction with other factors authenticating the user’s identity.

Employee Financial Information—that information the University has obtained from an employee in the process of offering a benefit or service. Offering a benefit or service includes all University sponsored benefit plans and University financial services such as flexible spending accounts, and personal payroll services. Examples of employee financial information include bank and credit card account numbers, income and credit histories and social security numbers, in both paper and electronic format.

Student Financial Information—that information the University has obtained from a student in the process of offering a financial product or service, or such information provided to the university by another financial institution. Offering a financial product or service includes offering student loans to students, receiving income tax information from a student's parent when offering a financial aid package, and other miscellaneous financial services as defined in 12 CFR § 225.28. Examples of student financial information include bank and credit card account numbers, income and credit histories and social security numbers, in both paper and electronic format.

Personally Identifiable Information (“PII”)—any information about an individual maintained by an agency, including (1) any information that can be used to distinguish or trace an individual‘s identity that is not been designated as directory information, such as social security number, place of birth, mother’s maiden name, or biometric records; and (2) any other information that is linked or linkable to an individual, such as medical, educational, financial, and employment information relating to an identified or identifiable person. An identifiable person is one who can be identified, directly or indirectly, in particular by reference to an identification number or to one or more factors specific to his/her physical, physiological, mental, economic, cultural or social identity.

Procedures / Guidelines

Not Applicable.

To learn more about this policy or the supporting procedures, please contact General Counsel.

Policy updated on: Oct. 24, 2018