Office of Development and Alumni Affairs Mission and Standards

Purpose

The purpose of this Policy to state the Office of Development and Alumni Affairs’ mission and delineate standards that govern the solicitation and acceptance of gifts made to the University.

Policy

Mission Statement

Lynn University is a 501(c)(3) not-for-profit organization. The University accepts gifts and grants that serve its students and support the mission and the strategic plan of the University.

The Office of Development and Alumni Affairs has two purposes:

  1. To secure financial support through the cultivation of relationships with the University’s constituencies (alumni, parents, friends, corporations and foundations); and
  2. To provide an alumni program to engage, inform and educate alumni for a lifetime relationship with their alma mater.

The department is responsible for fundraising, coordinating all requests for outside support, and assuring that professional and effective approaches are made to potential donors for support of the University. The University does not accept gifts that are used for purposes outside of the mission and goals of the University. All fundraising for the University must receive approval from the Vice President for Development and Alumni Affairs.

The development staff provides appropriate stewardship to inform and engage prospective donors, and to thank and acknowledge benefactors. A gift that is given to Lynn University, whether it is undesignated or given for a particular program, is recorded immediately. Both a tax receipt and a thank you letter are issued immediately. The University advises all donors to seek their own tax and legal counsel and does not render tax, legal or financial advice.

The Vice President for Development and Alumni Affairs provides regular reporting of gifts received to the president, cabinet and Board of Trustees.

The alumni program ensures that all University alumni programs and activities are conducted professionally and are consistent with the overall goals of the University. The alumni staff develops authorized alumni organizations of the University and assists in the planning and implementation of programs and events locally, nationally and internationally.

Definitions

Cash Gifts—all cash, credit card, or other monetary gifts provided they support the mission of the University.

Donor/Benefactor—An individual, corporation, foundation, or organization that has made a gift to the University.

Gift— gifts/pledges of cash, securities, or real or personal property that is intended to be liquidated for cash, as well as gifts-in-kind.

Gift in Kind — a Gift of goods and/or services which may be used in the operation of the organization, or may be converted to cash assets with the authorization of the Donor, at the discretion of the University.

Procedures/Guidelines

At Lynn University, philanthropy is a tradition of giving to the University’s priorities and for its general fiscal strength. To ensure that philanthropy merits the respect and trust of our community, our donors and prospective donors, Lynn University’s Office of Development and Alumni Affairs is committed to standards as follows:

  1. Constituents are informed of Lynn University’s mission, vision and strategic plan including the University’s fundraising priorities;
  2. Constituents are informed of the identity of those serving on the University’s Board of Trustees;
  3. Philanthropic files and personal records are confidential;
  4. Gifts are used for the purposes designated by the donor;
  5. Prompt acknowledgement and appropriate recognition is provided by the University;
  6. Individuals representing Lynn University are professionals;
  7. “Anonymous” donors and gifts are appreciated and directives are followed and respected;
  8. The University and development office does not release its mailing list to any outside person or agency not conducting business on behalf of the University; and
  9. All legal procedures are respected (IRS, State of Florida and Federal).
For more information regarding this policy, please contact Office of Development and Alumni Affairs.

Policy updated on: Oct. 24, 2018