Access to campus facilities

Purpose

The purpose of this Access to Campus Facilities Policy is to establish the University’s policies regarding access to campus facilities and residential halls, as well as to delineate security considerations used by the University in the maintenance of campus facilities.

Policy

Lynn University is a private institution and it is the policy of the University that access to all campus facilities be limited to authorized personnel, students, and invited visitors. Individuals wishing to enter should have a legitimate purpose for their visit or be a student or employee’s invited guest. Visitors are at all times subject to University policies and conduct codes. Students and employees are responsible for the conduct of their guests at all times.

Students and employees are required to show a valid University identification card upon request by Campus Safety personnel. Members of the media are required to register with the Office of Marketing and Communication prior to their arrival on campus so that Campus Safety can be advised to grant access.

Definitions

Not applicable.

Procedures/Guidelines

I. Access to Campus During the Academic Year (August-May)

Between the hours of 7 a.m. and 9 p.m., visitors, students, faculty and staff are permitted access to campus. Drivers of automobiles without a Lynn bar code parking sticker will be stopped at the gate to check in.

Between the hours of 9 p.m. and 7 a.m., all persons, student or nonstudent, entering the campus must provide a valid form of photo identification (driver’s license, passport or Lynn ID). This includes all of a vehicle’s passengers. The N. Military Trail and West Potomac Road entrances are accessible 24 hours/day, while the East Potomac Road entrance will close each evening from 11 p.m. until 6 a.m. the following morning. All traffic entering or leaving the campus during these hours must use either the entrance on N. Military Trail or the West Potomac entrance.

Between the hours of 9 p.m. and 7 a.m., seven days a week:

  • All vehicles will be stopped, and the driver and all passengers (regardless of status) will be required to show a photo ID. Residential students or staff may be permitted to enter campus with a Lynn ID.
  • Non-students will be noted and reminded of the campus visitation policy.
  • Hosts are responsible for their guests.
  • During an emergency lockdown, no visitors will be permitted to access the campus.
  • During any hour or time of the day, any vehicle may be stopped and the occupants questioned.

II. Summer Access

During the summer period (June-August), Mondays through Fridays, Campus Safety will stop and ask for the identification of all individuals who do not have a valid Lynn staff bar code parking sticker. Please note that student bar code parking stickers are null and void following the last day of summer classes. The safety of summer camp attendees (minors) remains a prime obligation, and therefore campus closes each day from 5 p.m. until 7 a.m., unless otherwise stated. Only Lynn staff, faculty, alumni, special event participants, and approved vendors are permitted on campus after hours.

III. Access to Residence Halls

All residence halls are secured 24 hours a day. Residents are supplied with an access card by the Office of Residence Life that allows them to enter their residence hall as well as a room key to access assigned rooms.

The Office of Housing and Residence Life works with the Department of Campus Safety to provide a safe environment within the residence halls. Students are expected to be cooperative with both Campus Safety and Housing and Residence Life staff. Resident Assistants (RAs) are on duty from 8 p.m. to 9 a.m. These student-staff members are available to assist students, provide programs, develop community and aid in securing the residence halls. Each residence hall is assigned a community advisor (CA) or upper-level student-staff member who lives in the residence hall; the CA is on duty to assist students and the Campus Safety staff with emergency situations or with incidents that occur after regular business hours. An Area Coordinator (AC) is a full-time professional staff member who supervises two or three residence halls, and is available to assist with students’ needs and issues as they occur in the halls. The CAs, RAs, and ACs are a valuable part of the University’s resident hall supervision and security. They regularly patrol the halls and at least one RA is on duty every night in each hall. Security cameras are also located at the entrance of each residence halls. These are monitored by Campus Safety.

For more information regarding this policy, please contact Campus Safety.

Policy updated on: Oct. 24, 2018